Request Slip Generator — Download PDF, Word, or Excel Templates

Free Request Slip Generator — Printable & Editable TemplatesA request slip — a simple form used to collect and track requests — can save time, reduce errors, and improve workflow clarity across workplaces, libraries, schools, and small businesses. A free request slip generator that produces printable and editable templates lets you create tailored slips quickly without needing design software or advanced technical skills. This article explains why request slips matter, what elements they should include, how to use a generator effectively, and offers practical template examples and customization tips.

Why use a request slip generator?

• Speed: Instantly create printable slips without designing from scratch.
• Consistency: Standardized templates ensure every request includes the same essential information.
• Flexibility: Editable templates let you adapt fields to different teams, departments, or use cases.
• Recordkeeping: Proper slips make it easy to archive and retrieve past requests for audit or follow-up.
• Accessibility: A good generator provides both print-ready and digital formats (PDF, Word, Google Docs/Sheets).

Common use cases

• Libraries: hold requests, interlibrary loans, or book purchase suggestions.
• Offices: supply requests, IT support tickets, or facility maintenance requests.
• Schools: field trip requests, resource bookings, or parent notes.
• Small businesses: customer service requests, custom order notes, or vendor requisitions.
• Healthcare clinics: appointment or referral requests (ensure compliance with privacy rules).

Essential fields for a request slip

Include fields that ensure clarity, accountability, and traceability. Typical fields:

• Request ID (for tracking and retrieval)
• Date and time of request
• Requester name and contact information (phone/email/department)
• Request type/category (drop-down or checkbox options)
• Description/details of the request (clear, concise space for explanation)
• Priority level (low/medium/high or numeric)
• Desired completion date or deadline
• Assigned person or department (who will handle it)
• Status (pending, in progress, completed, canceled)
• Notes/remarks (for follow-ups or internal comments)
• Signature line (if needed for approvals)

Printable vs. editable templates — choose the right format

Printable templates:

• Best when you need a physical paper trail or when users prefer pen-and-paper.
• Use high-contrast, printer-friendly layouts with clear label alignment and enough writing space.
• Export as PDF for consistent printing across devices.

Editable templates:

• Ideal for digital workflows, faster updates, and automated tracking.
• Use Word, Google Docs, or Google Sheets for easy sharing and collaboration.
• Consider creating a fillable PDF for forms that must remain a fixed layout but still accept typed input.

How to use a free request slip generator effectively

1. Select a template close to your needs (library slip, maintenance request, IT ticket).
2. Customize fields to reflect your organization’s language and workflows.
3. Choose output formats: printable PDF for physical use, Word/Google Docs for editable, and CSV/Sheets for data exports.
4. Add automation where possible: numbering, dates, or email routing.
5. Test the form with a small group and iterate based on feedback.
6. Train staff on where slips are stored, how they’re processed, and who is responsible for follow-up.

Sample templates (text versions you can copy)

Below are three concise template layouts you can paste into Word, Google Docs, or a generator to create printable and editable slips.

1. General Office Request Slip Request ID: ____________________ Date: ____________ Requester: _____________________ Dept: ___________ Contact (phone/email): ___________________________ Request type (check): [ ] Supplies [ ] Maintenance [ ] IT [ ] Other: __________ Description: _____________________________________

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   Priority: [ ] Low [ ] Medium [ ] High Desired completion date: ___________ Assigned to: _____________________ Status: ___________ Notes: _________________________________________ Signature: _______________________

2. Library Hold / Purchase Request Request ID: ____________________ Date: ____________ Patron name: ____________________ Card #: _________ Contact (phone/email): ___________________________ Title/Author: ___________________________________ ISBN (if known): ________________________________ Request type: [ ] Hold [ ] Purchase [ ] Interlibrary Loan Reason / Notes: __________________________________ Desired pickup date: ___________ Processed by: ____________________ Status: ___________

3. IT Support Ticket / Request Ticket #: ____________________ Date/Time: ____________ Requester: _____________________ Dept: ___________ Contact: ________________________ Device or system: _________________________________ Problem / Request details: ________________________

   ---

   Severity: [ ] Low [ ] Medium [ ] High [ ] Critical Requested resolution date: ___________ Assigned technician: ___________________ Status: _______ Resolution notes: _________________________________

Customization tips

• Use conditional fields for digital forms (e.g., show “Device details” only when “IT” is selected).
• Pre-fill fields like date, requester, and department when used internally.
• Add unique, auto-incrementing Request IDs to prevent duplicates.
• Keep language simple and consistent; replace jargon with plain terms.
• For printed slips, leave ample space for handwriting — consider multi-line fields and wider margins.
• For data analysis, include structured fields (drop-downs or checkboxes) so entries are easier to filter.

Automation and tracking ideas

• Integrate with email: auto-notify assigned staff and send acknowledgments to requesters.
• Use Google Sheets or Excel to collect form submissions for reporting and SLAs.
• Create dashboards showing open requests, average resolution time, and backlog by category.
• Implement SLA fields and automated reminders when a request approaches its deadline.

Accessibility and privacy considerations

• Ensure digital templates are keyboard-navigable and readable by screen readers (use proper labels).
• Limit collection of sensitive personal data unless necessary; if collecting health or personal identifiers, follow relevant privacy laws and store data securely.
• For public-facing forms, consider CAPTCHA to reduce spam.

Where to find free generators and templates

Many websites offer free, customizable templates and online form builders that let you export as PDF or editable documents. Look for generators that support export to Word/Google Docs/Sheets and that allow basic automation (numbering, date stamps, email notifications).

Final checklist before rollout

• Fields cover required information and avoid unnecessary questions.
• Templates exist in both printable and editable formats.
• Auto-numbering, date-stamping, and basic automation are configured.
• Staff know the processing flow and storage location.
• Privacy and accessibility standards are met.

A free request slip generator — when combined with thoughtful templates, simple automation, and clear processes — reduces friction, speeds response times, and improves recordkeeping. Use the sample templates above as starting points and adapt them to fit your organization’s needs.